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 Get me to do your Dojo Book-Keeping! Welcome to the Administration Services page. This page is aimed at all those Instructors who can't keep on top of their book-keeping who don't really like admin whose students haven't paid their fees who forget to send email and invoices who are behind in their accounts and record keeping
Sensei Caroline has been doing her own book-keeping and administration of Karate for Kids for the past 25 years. She is a fully qualified Black Belt Instructor and a qualified administrator so she is able to offer this great service to other schools. "I spoke to my suppliers the other day" she said "and they were really excited and supportive about my new administration services business plan." When you opened your martial arts school did you imagine yourself doing all this paperwork? talking to an accountant? asking students for their payments? arranging insurances? It's time to reclaim your position as Instructor! If you answer YES to any of the following points then you definitely need Caroline's admin help. I would prefer to teach than do the paperwork Sometimes I'm not sure if the students have paid their training fee I think book-keeping is a waste of training time One of my Assistant Instructors does the admin I don't like computers I haven't got the time to write email or do my correspondence
Running a dojo takes a lot of time and effort. Aren't you better off doing the teaching and letting someone else, who is GOOD at admin and actually LIKES admin, look after that side of your business? |
When Caroline started to promote this service she found that most Instructors were not so sure about letting another instructor look after their books. They were worried that she would steal their students. The only way to answer that is, look at her own dojo. It's really small and she likes it that way. She doesn't want to steal your students because she has enough of her own. She likes to teach small groups of kids and her hall isn't big enough to handle big groups of kids. She wants to work "with" you, not "against" you. She wants to help you by looking after the dreaded admin that so many Instructors shy away from. Finally, her reason for launching this Admin Service is because she wants to stay in the Martial Arts world and use her many years admin and teaching experience to help you. Send her an email via the Contact page and she'll show you how she can help you and your business. |
Services Offered Admin, paperwork, book-keeping, call it what you will but this side of running a dojo is time consuming and daunting for many. Wouldn't it be nice to get a monthly (or weekly if you prefer) report advising you who has paid their fees, who is outstanding and if the hall rent has been paid. As an Instructor you probably want to keep your distance from the debt collecting and invoicing. The following is a list of services that Caroline and her other admin colleagues can offer but don't let that stop you! If your admin need is not listed call her. She's probably forgotten to include it. - correspondence - letter writing, email blasting, web content creation
- debt collecting - polite reminders to students via email or post. When polite doesn't seem to work she'll up the ante and keep pushing until the fee is collected. You teach so you should be paid for this valuable service
- invoicing - start each month/term with an invoice to each student
- data collection - keep your student records up to date, computerise them and provide student reports based on the information you have provided
- upload your dojo accounts into MYOB - produce monthly reports, manage your BAS and GST and prepare your accounts for Tax time.
- form creation - student attendance, student reports, certificates, etc
- marketing - build your classes, promote your website or help you get one
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